Every missed call is a missed patient.
Your front desk isn't failing. They're drowning. Phones ring during cleanings, at lunch, after 5. The caller hangs up and dials the next practice on their list.
Most patients won't try you back. They call the next practice on the list.
Evenings, weekends, and lunch hours are when your front desk can't pick up.
Average first-visit revenue, gone every time a new-patient call lands in voicemail.
What changes the day you turn CliniVox on.
What happens when the phone stops going to voicemail. Your numbers will look different from the next practice's. We can walk through a projection for yours on the demo.
Set up in 15 minutes.
No new hardware, no IT project. Three steps, and your line is covered.
Connect your PMS
OAuth for cloud systems, a signed local bridge for on-prem. ~5 minutes either way.
Tune the receptionist
Pick a voice, set hours and transfer rules, write a couple FAQs. CliniVox learns your brand voice from there.
Forward your main line
Forward overflow, after-hours, or every call. We walk you through carrier setup live.
Every call shows up here.
Caller, transcript, outcome, and the appointment that was written to your PMS. Inbound, outbound, and missed callbacks all land in one feed. Searchable, exportable.
- Full transcript on every call, with the booking decision highlighted.
- See the exact slot, provider, and operatory CliniVox wrote to.
- Outbound recall, missed-call follow-ups, and web-form leads surface here too.
- Priya Patel2 min ago(512) 555-0234Booked
- Marcus Wright14 min ago(512) 555-0118Transferred
- Sarah Kim32 min ago(512) 555-0712Booked
- Devon Hill1h ago(512) 555-0341Voicemail
One receptionist that's never out sick.
Everything a great front-desk hire would do, without the burnout or the salary.
Picks up every call
Greets, asks the right questions, and books the appointment in your brand voice and your caller's language: English, Spanish, Arabic, or French. 24/7, every line.
Books straight into your PMS
The appointment lands in the operatory you choose, while the caller is still on the line. No nightly batches, no exports.
Texts back like a person
Confirmations, reminders, and recall. When patients text questions, CliniVox handles the back-and-forth.
Calls leads back, too
Web-form leads, missed callers, recall lists. CliniVox dials them and tries to book in your voice. You see the appointments it produced, not just the calls it made.
Public booking page
A clean self-serve booking page tied to your live schedule. Patients pick a slot, and it writes straight to the operatory.
HIPAA-ready by default
Per-organization encryption keys, scoped PMS credentials, and a BAA on file. Audit trail for every action.
What we're building next, in the order practices keep asking for it.
Google review requests
Every completed visit auto-sends a review link. Better local ranking, zero front-desk effort.
CareCredit on the call
Financing answers and soft pre-approval while the caller is still on the line.
Treatment plan follow-up
Unscheduled treatment gets a follow-up call two days later. The biggest revenue lever in dental.
Same-day cancellation fill
A cancellation triggers calls down your recall list until the slot is filled.
Live insurance verification
Eligibility, deductible, and out-of-pocket checked during the booking call.
Past-due balance calls
A friendly call and a payment link. Your front desk skips the awkward conversation.
CliniVox vs. the alternatives.
Honest comparison against the three options most practices weigh against an AI receptionist.
See it live on a call to your practice.
15 minutes. We'll show CliniVox handling a sample call for a practice on your PMS and walk you through the bookings it would capture.
See what you're leaving in voicemail.
Drag the sliders to match your practice. The math updates live. We'll run the same numbers on your demo, with your real call volume.
Your inputs
Adjust these to match your practice. We'll do the math.
Total inbound across all locations on a normal weekday.
Industry average for dental practices is around 30–40%.
First-visit revenue. For dental practices this is usually $400–$900.
- Missed calls / month264
- Bookings CliniVox recovers~92 / mo
- Monthly lift$46,000
- Net annual after CliniVox$549,012
Assumes ~35% of missed calls would convert to a booked patient with CliniVox answering.
Built for healthcare from day one.
Practices ask us four questions about security before they sign. Here are the four answers.
BAA signed before you connect
Every customer gets a Business Associate Agreement at signup. HIPAA is the baseline, not an upsell.
Per-organization encryption keys
Call audio, transcripts, and PMS credentials are encrypted at rest with keys scoped to your organization.
Token-scoped PMS access
OAuth where supported, signed local bridge agents otherwise. We never store your shared passwords.
Audit log out of the box
Every action gets logged: who, what, when. Exportable as CSV for compliance reviews.
Questions practice owners ask first.
If you have a different one, .
- Will it sound like a robot?
- No. We pick a natural-pace voice with your practice's tone, and you'll hear a sample call during the demo. If you don't like the voice, we change it.
- How long is setup?
- Most dental practices are live in under 15 minutes. You connect your PMS, pick a voice, and forward your line. We handle the PMS-specific quirks.
- What if my PMS isn't on your list?
- Tell us during the demo. We prioritize new connectors by customer demand, and most are a few weeks of work once we commit.
- What languages does it speak?
- English, Spanish, Arabic, and French. You choose which languages are enabled for your practice and set the default greeting; callers can ask for their language at any point in the call.
- Can I keep my phone number?
- Yes. CliniVox provides a forwarding number; you point your existing main line at it. Carriers handle the rest.
- What happens if the AI doesn't know an answer?
- It says it doesn't know, asks if you'd like a callback, takes a message, and warm-transfers to your team for urgent calls.
- Do you serve medical or specialty practices?
- Right now we're dental-only. That's where every integration is deep and every workflow is tuned. If you run a different kind of practice and want us to look at it, email hello@clinivox.ai.
Stop losing calls. Stop losing patients.
See CliniVox on a call to your dental practice in 15 minutes. We'll show you the exact bookings you'd have captured last week.
14-day free trial · No credit card · Cancel anytime